Research Project Coordinator
Job Description


About us

The National Institute for Prevention and Cardiovascular Health (NIPC) is an independent not-for-profit organisation focused on research, education and patient services in preventive cardiology. We engage with many stakeholders including the government, health sector organisations, the research community and the public. Our mission is to provide leadership through discovery, training and applied programmes to prevent and control cardiovascular diseases for all, raise the standards of preventive cardiology practice, enhance cardiovascular health and promote healthier lifestyles, and prepare leaders to advance preventive healthcare nationally and internationally.

The NIPC works closely with the University of Galway and, in partnership with the College of Medicine, Nursing and Health Sciences, the NIPC contributes substantially to the delivery of the NUI Galway suite of MSc programmes in Preventive Medicine and Cardiovascular Health. The NIPC was founded in 2014 by Croí, the West of Ireland Cardiac & Stroke Foundation, to focus on education and research activities with the aim of supporting healthcare professionals in the area of preventive cardiology. The NIPC operates from the Croí Heart and Stroke Centre, a community-based dedicated Heart & Stroke Centre, which is staffed by an experienced interdisciplinary health team of specialist nurses, dietitians, physiotherapists and physical activity specialists who deliver a wide-range of health programmes.

Our research is focused on cardiovascular disease prevention and aims to reduce cardiovascular morbidity and mortality, improve quality of life, and increase life expectancy. Our observational studies evaluate the quality of secondary and primary prevention of cardiovascular disease across Ireland (iASPIRE), Europe (EUROASPIRE) and Internationally (INTERSAPIRE). Our interventional studies, INTERCEPT and BIOINTERVENT, are evaluating in randomised controlled trials innovative models of preventive care targeted at high-risk patients. Our aim is to ensure that NIPC is an attractive and dynamic partner for research in all aspects of preventive cardiology and is producing and disseminating new knowledge nationally and internationally, which contributes to the health of individuals and communities.

Job Summary:


This role has been created to provide project coordination and administration support for the Principal Investigators and research team. This new, one year fixed-term role is an exciting opportunity to join an innovative healthcare research team at a crucial stage of delivery for our research projects.

The Research Project Coordinator will support the Principal Investigators and the research study team in the day-to-day running and delivery of our research projects. The Research Project Coordinator will be responsible for supporting the co-ordination and delivery of our research projects, including supporting the research team through providing administrative support, managing external relationships, monitoring of project milestones, budget control and data management. In addition, the Research Project Coordinator will monitor project activities and the capturing of outputs. This will include the production of project progress reports.

Role specific duties and responsibilities

This post will have the following key responsibilities:

  • Provide project coordination support and administrative assistance the Principal Investigators and research team in achieving research project aims, objectives and timelines;
  • Timely documentation and completion of project plans and associated documentation in accordance with the agreed methodology, funder, and reporting requirements;
  • Work with external partners, stakeholders and agencies;
  • Ensure appropriate governance and monitoring structures are in place for the projects;
  • Support patient recruitment to projects, in collaboration with the research team, through project managing the process and monitoring progress against the project plans, identifying barriers and implementing strategies to improve recruitment;
  • Support the research team with data entry and quality control procedures;
  • Implement and adhere to the principles of Good Clinical Practice (GCP);
  • Maintaining study related documentation in line with GCP requirements, and preparing periodic reports;
  • Support the procurement of key equipment and resources for the project;
  • Monitor and report on the project budget. Provide financial administration support through the production of invoices, and organising payments to suppliers;
  • Organise, coordinate and participate in regular meetings of the project team, Principal Investigators, collaborators, funders, external partners, and any other stakeholders as required;
  • Provide administrative support, including diary management, organising and booking travel, updating documents and subscriptions;
  • Coordinate the recording and dissemination of project impacts and outputs through the appropriate communication channels;
  • To be a first point of contact for information and communication about all aspects of projects, both internally and externally.

This job description summarises the main duties and accountabilities of the post and is not comprehensive. The post-holder may be required to undertake other duties of similar level and responsibility.


Person Specification


  • A relevant first degree and/or equivalent work experience in clinical research management
  • Experience working collaboratively with a range of stakeholders, including patients and external partners
  • Experience of working on successful projects
  • Experience of monitoring budgets and understanding funding conditions
  • Experience of preparing reports
  • Experience of working with and managing data
  • Excellent organisational skills
  • Excellent written and verbal communication skills
  • Ability to work with a multidisciplinary team
  • Ability to create and implement project communication plans
  • Ability to prioritise and to schedule workloads in the face of conflicting demands
  • Experience of working in a research management setting, ideally in health and / or health technology research
  • Experience of Microsoft software packages, such as Word, Excel and PowerPoint
  • Understanding of relevant regulations (e.g. GDPR) and best practice principals


  • A relevant postgraduate degree and/or qualification in project management
  • Experience with shared digital research environments (e.g. shared cloud drives, websites) and software
  • Experience or understanding of healthcare technologies
  • Experience or understanding of the medical/healthcare research environment
  • Knowledge of Good Clinical Practice and Research Governance


This role is fully remote but the role holder must be based in either the UK or Ireland. The salary for the role is €30,000.

For this role we are open to discussing the possibility of reduced hours, remote working, flexible start and finish times, or compressed hours. Please wait until the job offer stage before asking us about flexibility, and we will explore what’s possible for the role.

To apply for the role please send your CV and a cover letter outlining how your experience fits the role to The closing date for applications is 10th  July.