Research Project Administrative Assistant – Job Description

About us

The National Institute for Prevention and Cardiovascular Health (NIPC) is an independent not-for-profit organisation focused on research, education and patient services in preventive cardiology. We engage with many stakeholders including the government, health sector organisations, the research community and the public. Our mission is to provide leadership through discovery, training and applied programmes to prevent and control cardiovascular diseases for all, raise the standards of preventive cardiology practice, enhance cardiovascular health and promote healthier lifestyles, and prepare leaders to advance preventive healthcare nationally and internationally.

The NIPC works closely with the University of Galway and, in partnership with the College of Medicine, Nursing and Health Sciences, the NIPC contributes substantially to the delivery of the NUI Galway suite of MSc programmes in Preventive Medicine and Cardiovascular Health. The NIPC was founded in 2014 by Croí, the West of Ireland Cardiac & Stroke Foundation, to focus on education and research activities with the aim of supporting healthcare professionals in the area of preventive cardiology. The NIPC operates from the Croí Heart and Stroke Centre, a community-based dedicated Heart & Stroke Centre, which is staffed by an experienced interdisciplinary health team of specialist nurses, dietitians, physiotherapists and physical activity specialists who deliver a wide-range of health programmes.

Our research is focused on cardiovascular disease prevention and aims to reduce cardiovascular morbidity and mortality, improve quality of life, and increase life expectancy. Our observational studies evaluate the quality of secondary and primary prevention of cardiovascular disease across Ireland (iASPIRE), Europe (EUROASPIRE) and Internationally (INTERSAPIRE). Our interventional study, INTERCEPT is  evaluating in a randomised controlled trial an innovative model of preventive care targeted at high-risk patients. Our aim is to ensure that NIPC is an attractive and dynamic partner for research in all aspects of preventive cardiology and is producing and disseminating new knowledge nationally and internationally, which contributes to the health of individuals and communities.

The main purpose of the role

This role has been created to provide administrative support for the Senior Research Project Manager, Principal Investigators and research team. This new, one year fixed-term role is an exciting opportunity to join an innovative healthcare research team at a crucial stage of delivery for our research projects.

The Research Project Administrative Assistant will support the Senior Research Project Manager, Principal Investigators and the research study team in the day-to-day running and delivery of our research projects,

Role specific duties and responsibilities

This post will have the following key responsibilities:

  • Provide project support to the Senior Research Project Manager, Principal Investigators and research team in achieving research project aims, objectives and timelines;
  • Support patient recruitment to projects, in collaboration with the research team
  • Support the research team with data entry and quality control procedures;
  • Maintaining study related documentation in line with GCP requirements, and preparing periodic reports;
  • Support the procurement of key equipment and resources for the project;
  • Provide financial administration support through the production of invoices, and organising payments to suppliers;
  • Organise and participate in regular meetings of the project team, Principal Investigators, collaborators, funders, external partners, and any other stakeholders as required;
  • Provide support in diary management, organising and booking travel, updating documents and subscriptions;
  • Coordinate the recording and dissemination of project impacts and outputs through the appropriate communication channels;
  • Work with external partners, stakeholders and agencies;

This job description summarises the main duties and accountabilities of the post and is not comprehensive. The post-holder may be required to undertake other duties of similar level and responsibility.

Person Specification


  • A relevant first degree and/or equivalent work experience as a Research Administrator or a related administrative role
  • Experience with flowcharts, schedules, reports
  • Experience working collaboratively with a range of stakeholders
  • Experience of working on successful projects
  • Experience of preparing reports
  • Excellent organisational skills
  • Excellent written and verbal communication skills
  • Ability to work with a multidisciplinary team
  • Experience of Microsoft software packages, such as Word, Excel and PowerPoint
  • Understanding of relevant regulations (e.g. GDPR) and best practice principals


  • Experience in budget administration
  • Experience with shared digital research environments (e.g. shared cloud drives, websites) and software
  • Knowledge of Good Clinical Practice

This role can be fully remote but the role holder must be based in either Ireland or the UK. The salary for the full time role is €30,000.

This is full time, 5 day a week  role, although we are open to discussing the possibility of flexible start and finish times. Please wait until the job offer stage before asking us about flexibility, and we will explore what’s possible for the role.

To apply for the role please send your CV to The closing date for applications is Friday, 3rd February 2023 at 5:00pm.